An invoice app, made for American freelancers and small businesses.

No subscription. No account. Your books stay on your phone. VioBusiness sends polished invoices in seconds, tracks 1099-bound income, logs expenses with receipt photos - and never asks for a monthly fee.

i.Built for the American small business

If you're a freelance designer in Brooklyn, a consultant in Austin, a photographer in Portland, or a 1099 contractor anywhere - you spend more time on invoices and expenses than you'd like. Most apps that solve this charge $15-$30/month for the privilege, lock your data in their cloud, and bury the simple features under accounting workflows you don't need.

VioBusiness flips that. It's an app, on your phone, designed for one person doing the business books for themselves. Send an invoice in three taps. Convert a quote to an invoice with one. Snap a photo of a receipt and attach it to an expense. Export everything as a CSV at year-end and hand it to your accountant.

ii.Pricing for the United States

iii.What an American small business invoice needs

A US invoice is less prescriptive than its European cousins - there's no federal mandate on what fields to include. But to actually get paid (and to look professional doing it), an invoice should carry:

• Your business name and contact details. If you operate as a sole proprietor, your legal name is fine. If you've formed an LLC or S-corp, use the registered name.
• Your client's name and address. Required if the client will file a 1099-NEC against you at year end; without an accurate address they can't legally issue it.
• A unique invoice number. VioBusiness assigns sequential numbers automatically (INV-0001, INV-0002, ...).
• Issue date and due date. Net-30 is the most common default in the US; Net-15 and Net-60 are also typical. VioBusiness lets you set this once in Settings and reuse on every invoice.
• Line items with description, quantity, unit price, and amount. Be specific enough that the client can match the line to work done.
• Sales tax (where applicable). Most professional services aren't taxable in most states. Tangible goods almost always are. Set the tax rate at the invoice level in VioBusiness.
• Total due and how to pay. Add payment instructions in your Business Profile (ACH details, Zelle, Venmo for small clients, PayPal, or a bank name) and they appear on every invoice.

iv.Sales tax: the part everyone gets wrong

If you're a freelance service provider working from a home office, you almost certainly don't need to collect sales tax on most invoices. Most US states don't tax professional services - writing, design, consulting, software development, photography of digital files, and similar are typically exempt.

You do need to collect sales tax when:

• You sell physical goods (prints, products, merchandise) to a customer in a state where you have nexus
• You're in a state that taxes services (Hawaii, New Mexico, South Dakota, West Virginia, and some others tax most services)
• You're selling digital products like ebooks, SaaS, or downloads in certain states

When you do collect it, VioBusiness puts the tax line on the invoice with the rate you set, totals it correctly, and keeps the record. At the end of the quarter you export the invoice CSV and your accountant has everything they need for your state filing.

For a state-by-state breakdown see our sales tax on invoices guide (coming soon).

v.1099 contractors, both sides

If you're a 1099 independent contractor, you're the one being paid. Your clients are the payers; they file a 1099-NEC for every contractor they paid $600+ to during the year. Your job is to:

1. Send clean invoices so your clients have an audit trail
2. Track every invoice paid in a tax year
3. Reconcile what you received against the 1099-NECs you get in January (clients are legally required to send these by January 31)
4. File Schedule C with your 1040, reporting business income minus expenses

VioBusiness handles steps 1 and 2 directly. For step 3, the CSV export gives you a year-end ledger that matches what your clients will report. For step 4, your accountant just needs the CSV - no special software, no proprietary export format.

If you're a small business that pays 1099 contractors, VioBusiness's Customer feature stores each contractor's details (including their address - required for the 1099-NEC) and the Expense feature tracks what you paid them.

vi.How it works, briefly

Invoices

Pick a customer (or create one inline), tap line items in, set tax if you need to, send. The PDF generates on the phone in seconds. Share via Mail, Messages, AirDrop, Slack - any app the OS can share to. Track status: Draft → Sent → Paid → Overdue.

Quotes & proposals

Build a quote with the same tools. When the client accepts, convert to an invoice with one tap - dates, line items, and tax carry over so you don't enter the job twice.

Expenses

Log each expense with amount, currency, category, date, and notes. Attach a receipt photo from your phone's library. Filter by category to see exactly where the month went. Export to CSV for your accountant.

Recurring invoices

Set a recurring monthly retainer once, and VioBusiness quietly issues the next invoice when it's due - even if you haven't opened the app that week.

Multi-currency

If you bill clients in other currencies (UK clients in GBP, European in EUR, Canadian in CAD), set the currency per-invoice. The PDF renders in the chosen currency with the right symbol; your records keep both the original amount and the year-end CSV gives you everything.

vii.Frequently asked questions

viii.Get the app

Available on the App Store and Google Play. Free to try; $19.99 once to unlock everything. No subscription, no signup.

Looking for the same thing in another country? See our pages for the UK, Canada, Australia, or India.